What we solve for convention hosts
At convention scale — 5,000 to 50,000 attendees over three-to-five days, a quarter-mile-plus exhibit floor, satellite hotels dispersed across downtown and the Crossroads — scooter demand doesn't come through a single registration form. It comes through ADA inquiries to your help desk, same-day walk-ups to the info booth, the person who's about to leave early on day two because their feet are done, and the media-badge contingent you didn't plan for. You don't want any of that landing on your accessibility coordinator or your volunteer front-of-house.
We're the off-ramp. A short URL on your accessibility FAQ, a QR code at the info desk, a line in your advance-ticket email — any of those routes the attendee to our reservation flow tagged with your event. We handle the booking, hotel or home delivery, swaps, and pickup. Your show staff never touches a rental agreement.
Venues we work at, regularly
- Bartle Hall & the Kansas City Convention Center — downtown hotel delivery to every KC Marriott / Loews / Hilton President / Sheraton property within walking or quick-ride distance. Bell-stand workflow already on file.
- Overland Park Convention Center — delivery to the Sheraton OP, Embassy Suites OP, Hyatt Place, and any overflow lodging across Johnson County.
- T-Mobile Center & downtown venues — fits events that anchor a single-building show floor. We also deliver to Power & Light District hotels.
- Kansas Speedway & large outdoor expos — venue-lot or attendee-hotel delivery depending on attendee lodging pattern.
Attendee flow — how it actually works
We recommend a simple four-link integration on your side:
- Accessibility FAQ / registration confirmation email. Link to our reservation page with your event code pre-filled. Attendees who need a scooter book themselves; we invoice them directly.
- On-site info desk / help desk. A QR code that points to the same reservation page. We staff capacity to handle same-day bookings when an attendee walks up mid-show and realizes they need one.
- Exhibitor communications. Exhibitors often have a traveling team member who could use a rental — we offer them the same attendee rate.
- Media / VIP badging. A short note in press/guest-relations communications mentioning mobility-rental availability. Media contingents are often older demographics that appreciate the option.
Day-of fleet capacity
We plan inventory around two capacity targets: pre-booked rentals (usually 60% of show-day fleet), and day-of flex (40% of fleet held for same-day walk-ups). For large shows that span multiple days, we also rebalance overnight — scooters that were delivered day one but aren't being used by noon day two get redeployed to new requests. That means we can absorb a surprise spike on day-two afternoon without telling anyone "sorry, we're sold out."
Billing — attendee direct or sponsor-paid
Most convention-host arrangements have attendees pay directly through our standard reservation flow. For events where your organization picks up some or all scooter costs (DEI budget, accessibility sponsor line, press-relations perk), we invoice you once post-event with a consolidated reconciliation report. No per-rental approval loop during the show.
What we need from you
Practically nothing beyond the four links above. We don't need access to your registration system, exhibitor database, or attendee list. We don't need a seat on your accessibility committee or a day-of contact. For medium-complex shows, a 20-minute pre-event call helps us forecast fleet needs — your accessibility coordinator or show-operations lead can share expected attendance and demographic mix, and we size the day-of inventory accordingly.