When HR teams rent from us
A typical HR call goes like this. An employee is returning from a knee replacement, a foot surgery, a fall recovery, or a short-term medical event. They can do their job — but they can't cover the distance between the parking structure and their floor, or across the plant, or between terminals at a client site. The employee doesn't want to extend leave; the employer doesn't want to either. The interactive-process conversation lands on "can we find you a scooter for 4-8 weeks."
That's our lane. We rent scooters by the day, week, and month, with straightforward pricing and no minimums. Typical workplace rentals run 2-12 weeks. Longer-term arrangements are available when the accommodation timeline is open-ended. We deliver to the employee's home, a corporate office, a plant or distribution center, or any KC metro address the employer designates.
Situations we handle regularly
- Post-surgical return-to-work. Knee, hip, foot, ankle, and back surgeries where mobility is temporarily limited but the employee is cleared to work. Typical rental: 4-8 weeks.
- Temporary mobility limitations from an injury or flare-up. Sprains, fractures, arthritis flare-ups, neuropathy episodes. Often shorter, week-to-week rentals with easy extensions.
- Large-campus accommodations. Manufacturing, distribution, healthcare, and higher-ed employers where site geography is the real constraint. Scooter gets the employee across the site without forcing a role change.
- Offsite events and travel assignments. Short-term rentals at conferences, client sites, and training venues for employees whose regular workflow doesn't require mobility equipment but whose travel schedule does.
- Executive and senior-employee accommodations. Where a long career and an active travel schedule collide with a short-term mobility issue and the employer wants a low-friction solution.
Billing and vendor setup
Most of our workplace rentals are employer-invoiced. We can be set up as a vendor in your AP system in under a week:
- W-9 on file. We provide a current W-9 on request.
- PO or direct invoicing. We accept purchase orders and net-30 terms for established vendor relationships.
- Per-rental or consolidated billing. Individual invoices per rental, or a single consolidated invoice across all active rentals mid-month — your preference.
- COI on request. Certificate of Insurance provided for vendor onboarding with named-additional-insured language where required.
What the employee experiences
The employee books like a hotel rental — they give us a start date, an end date (estimate is fine), and a delivery address. We deliver, walk them through operation in about 10 minutes, leave them with a reservation confirmation and our direct phone number, and come back to pick up at the end of the rental. They don't fill out medical paperwork. They don't provide a prescription. They don't submit a claim or coordinate with insurance. It's a hospitality rental with an employer paying the bill, not a durable medical equipment fulfillment.
That framing matters. The ADA interactive process is about finding the accommodation that lets the employee do the job — not about opening a medical chart. Renting from a hospitality operator is deliberately simpler than sourcing through a DME provider.